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Public document to be completed by the Contracting Authority



Purchasing of equipment and server for e-learning

Location – Kanjiza, North Banat District, the Republic of Serbia


1.    Publication reference
1338/Centre for Information and Development of the Tisa Region/1035/09.01.2014 – 2

2.    Procedure

3.    Programme

4.    Financing
Financing agreement

5.    Contracting authority
Center for Information and Development of the Tisa region
Glavni trg 1., 24420 Kanjiža


6.    Description of the contract
The contract aims to procure supply for three training courses planned with formulated syllabi in the topics of Entrepreneurship development (for 30 people), Organic farming (for 15 people) and English language (for 5 people) in a form of online eLearning courses within the project “Training to the Romanian-Serbian cross-border labour market”.

Targeted trainings are the key for SMEs’ and job seekers to develop and ensure that job seekers, the trained people and the local SMEs are connected. The goal is to train new labour force and to meet them with the SMEs as employers.

The above described activities should be technically supported by an e-Learning system, ensuring the implementation of the planned online courses.

The supply will include the following:
Complex E-learning software system – 1 piece
Interactive whiteboard – 1 piece
Interactive projector – 1 pice
Classroom audio amplification system – 1 piece
Digital document scanner – 1 piece
Server for the e-learning system – 1 piece
Desktop computer + OS + Office Suite– 1 piece
Laptop + OS + Office Suite – 3 pieces

7.    Number and titles of lots
No, one lot only


8.    Eligibility and rules of origin
Participation is open to all legal persons, participating either individually or in a grouping (consortium) of tenderers, which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see item 22 below). All goods supplied under this contract must originate in one or more of these countries. Participation is also open to international organisations. Participation of natural persons is directly governed by the specific instruments applicable to the programme under which the contract is financed.

9.    Grounds for exclusion
Tenderers must submit a signed declaration, included in the Tender Form for a Supply Contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the Practical Guide to contracts procedures for EU external actions.

10.    Number of tenders
Tenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.

11.    Tender guarantee
Tenderers must provide a tender guarantee of 1.400,00 EUR when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer(s) upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.

12.    Performance guarantee
The successful tenderer will be asked to provide a performance guarantee of 5% of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.

13.    Information meeting and/or site visit
No information meeting is planned

14.    Tender validity
Tenders must remain valid for a period of 90 days after the deadline for submission of tenders.

15.    Period of implementation of tasks
5 weeks (35 calendar days) from contract signature


16.    Selection criteria
The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1)    Economic and financial capacity of tenderer (based on i.a. item 3 of the Tender Form for a Supply Contract). In case of tenderer being a public body, equivalent information should be provided.

(a) the average annual turnover of the tenderer must exceed the annualised maximum budget of the contract;

2)    Professional capacity of tenderer (based on i.a. items 4 and 5 of the Tender Form for a Supply Contract)

(a)    has a professional certificate appropriate to this contract, such as supply of software, hardware and supporting equipment for e-learning and/or remote working

(b)    at least 3 staff currently work for the tenderer in fields related to this contract

3)    Technical capacity of tenderer (based on i.a. items 5 and 6 of the Tender Form for a Supply Contract)

(a)    the tenderer has delivered supplies under at least one contract with a budget of at least that of this contract in fields related to supply of software, hardware and supporting equipment for e-learning and/or remote working which were implemented during the following period: 3 years from the submission  deadline.

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the Contracting Authority are when the tender rely in majority on the capacities of other entities or when they rely on key criteria. If the tender rely on other entities it must prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the Contracting Authority.

17.    Award criteria
Price as


18.    How to obtain the tender dossier
The tender dossier is available from the following Internet addresses: www.icr.rs/e/procurement and http://www.romania-serbia.net/index.php?option=com_content&view=article&id=233&Itemid=55&lang=en .  The tender dossier is also available from the Contracting Authority. Tenders must be submitted using the standard Tender Form for a Supply Contract included in the tender dossier, whose format and instructions must be strictly observed.
Tenderers with questions regarding this tender should send them in writing to Laslo Vigi, project manager, vigi@icr.rs , Glavni trg 1., 24420 Kanjiza (mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The Contracting Authority must reply to all tenderers’ questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the site of the Contracting Authority, www.icr.rs/e/procurement/ and on the site of the Programme, www.romania-serbia.net

19.    Deadline for submission of tenders
19.09.2014., 2 PM
Any tender received after this deadline will not be considered.

20.    Tender opening session
22.09.2014., 10 AM, Center for Information and Development of the Tisa region, Glavni trg 1, room nb. 33, 24420 Kanjiza, the Republic of Serbia

21.    Language of the procedure
All written communications for this tender procedure and contract must be in English.

22.    Legal basis
Council Regulation (EC) No.1085/2006


Tenderska dokumentacija:

TL TD – 2 supply 19.08.2014